List of steps to organize your conversation
- Recruit 4-6 participants per conversation
- Identify a date and time for the conversation
- Schedule a Zoom Room (see below)
- Invite your guests and share registration information
- Remind your participants of the conversation if you’re not using the Cortico registration system
- Arrive in the Zoom Room 15 minutes early to welcome people and help orient people to the technology platform
- Upload your conversation (see below)
Technical logistics to schedule your LVN Conversation
|To use your own Zoom account, follow these steps||To use the LVN Zoom account, follow these steps|
|Before your conversation||Set up your own meeting time in Zoom||At least 2 business days before your conversation, complete this brief form|
|You can copy and edit this invitation to invite people to join your conversation||You can copy and edit this invitation to invite people to join your conversation|
|During your conversation||Make sure you record the conversation and read the consent language||Your conversation will automatically record to the cloud. No further action is required|
|After your conversation||Use this page to upload your conversation||We will update you when your conversation is available on lvn.org for your review|
|Email us the names and email addresses of the people who participated in this conversation|
Need support? Email us at email@example.com
Who would you like to invite?
|Name (can include individuals or organizations)||Email or Phone (if you have it)|
When do you plan to reach out to your guests?
Considering the group of people listed above, when do you want to gather people for this conversation?
Sample email invitation
I would like to invite you to join me [or your organization] to participate in a Local Voices Network conversation about [insert topic] on [date] from [start time] to [end time] via Zoom. . I am inviting you because your voice is important to me - and to this conversation - so I hope you will consider joining us.
Please note, these conversations will be recorded and made public to community members and local media partners.No recordings or data from the conversations are ever sold. The Local Voices Network is a national project that is focused on changing the way we talk and listen to each other, lifting up the voices of people not normally heard, and making the most of the power of human stories to connect and to improve our understanding of one another.
Will you join us? Please RSVP to me at [insert preferred communication mode] by [date]